POSTER PAPER SESSIONS FOR THE 2012 ANNUAL MEETING
This year Jim Cropper is coordinating the poster paper sessions. These will be held on the afternoon of January 25th and morning of January 26th. This allows researchers and others a chance to show us what they are doing in support of pasture-based farms in Northeast and elsewhere. These are often wide-ranging efforts from papers that support the session topics of the current annual meeting to papers following up on previous meetings’ session topics to papers addressing new issues of importance to pasture-based farmers and the society they support with food, fiber, and scenic green open spaces.
Be sure to let Jim know you plan to present a paper so that we have adequate space or boards to display them. Deadline for submission of poster paper title and authors is January 6, 2012. Submit the title by email to Jim Cropper. Email address is: email@example.com
For the Northeast Pasture Consortium members doing a poster paper for the annual meeting only, use the guidance below. For those members reprising a poster paper they have used at other conferences or meetings, there is no need to conform to every specification below. However, keep in mind the target audience is primarily to inform our livestock and pasture farmer members. In the results and summary sections be sure to emphasis how the research findings in the poster paper are or could be relevant to their operations. In previous years, we have had posters sessions on Economics, Carbon Sequestration and the Environment, Pasture plants and Management and Product Quality.
A major purpose of the annual meeting is a 2-way exchange of information. Remember that your paper must be carefully planned, clear and concise, oriented to transfer information effectively, hold the attention of the audience, and have a take-home message.
Include: an introduction, methods, results and discussion, summary, and references. Use metric and English units (in parenthesis) for weights and measures, or English units only. Use Power Point (or other computer graphic software) or make a small-scale layout of your poster on ordinary letter paper (8 1/2 by 11 inches). Emphasize the points you want to stress in your poster. Think of headlines, text, charts, graphs, illustrations, and photos, and incorporate these ideas into your layout. Once you are satisfied with the initial layout, finalize poster. The usable dimensions of most poster boards normally measure 44 3/4 inches high by 90 7/8 inches across, less a 2 by 4 inch space in the upper left hand corner. Your assigned poster number will be positioned in this space on a card provided by the Executive Committee. Poster size: Full poster board – approx. 42 X 84 inches, or half poster board – approx. 42 X 42 inches. Send abstract and poster size dimensions to Jim Cropper, by January 13th, 2009.
Your poster starts in the upper left hand corner, where your paper number is posted on a 2 x 4 inch (7.6 by 15.2 cm) card provided by the Executive Committee. From here the poster should flow from left to right and top to bottom. The title – author(s) – sponsoring institution heading for your poster must be at the top of the poster paper. Use letters, numbers, or arrows to indicate the proper flow to the audience.
Don’t crowd too much information into the presentation; concentrate on two or three main points. Highlight trends and comparisons with simplified charts, graphs, and diagrams. Make key points in the legend of the figure or table. Use text sparingly, and make sure it is easily understood by the audience. Outline important points with bulleted text. Use abbreviations and acronyms sparingly. Avoid overwhelming your audience with too many numbers, words, and/or complicated graphs or tables. Remember,a lot of people will read or study your poster while you are away or talking to another person about the content of the poster; keep the message clear and simple. Choose one background color for your poster paper. Use contrasting colors where appropriate in charts, graphs, and diagrams.
For the title, use a finished font that is at least 1 inch high when the poster is printed out to full size. The lettering for authors’ names, sponsoring institution, and address should be at least 3/4 inch high. For section heads and subheads, use a type font at least 25% larger than the text font (1/4 inch tall when poster is printed at full size). All type must be easily read from a distance of six feet. Use a bold typeface for headings and labels.
Keep your text in short, concise, legible statements; minimize complete sentences and paragraphs. A few summary statements are encouraged. Use a word processor to prepare your text copy. Set your word processor for 1.5 lines of space between each line of type. Text in upper and lower case letters is more readable than all capitals. Lettering for subheads and figure captions should be larger than text type, but smaller than type used for a main heading. This type should also be bold. Text type should be at least 1/4-inch tall and readable from a distance of 6 feet. Choose a plain font type such as Arial.
The best procedure is to use large glossy paper that is on a spool of a plotter used to capture the image from Power Point or similar software. Bring along the necessary items to put up your poster. We may not have poster boards at the Century House, but I have asked to use walls if boards are unavailable. Bring a supply of business cards to hand out at your poster session.
This is a quick way of distributing your name and address to interested attendees. Have a sign-up pad available to record the names and addresses of individuals wanting more information. You may also want to have a supply of handouts available for interested people.